Meeting Summarizer

Turn messy meeting notes or a transcript into a clean summary with decisions, action items, and owners.

Works with: claudegpt

Purpose

Saves time after every meeting by extracting the key decisions and action items from raw notes or a transcript. Works with any meeting type: standup, planning, retrospective, sales call.

The Prompt

Summarize the following meeting notes/transcript. Extract only the most important information.

Meeting type: {{meeting_type}}
Date: {{date}}
Participants: {{participants}}

---
{{transcript_or_notes}}
---

Produce output in this exact format:

## Summary (2-3 sentences)
...

## Key Decisions
- ...

## Action Items
| Owner | Task | Due Date |
|-------|------|----------|
| ...   | ...  | ...      |

## Open Questions
- ...

Keep the summary concise. If no due date is mentioned for an action item, write "TBD".

Variables

Variable	Description	Example
`{{meeting_type}}`	Type of meeting	“Sprint planning”
`{{date}}`	Meeting date	“2024-01-20”
`{{participants}}`	Attendees list	“Alice (PM), Bob (Eng), Carol (Design)”
`{{transcript_or_notes}}`	Raw notes or transcript	paste here

Usage Tips

Works great with auto-transcripts from Zoom, Google Meet, or Teams.
If participants aren’t mentioned by name in the notes, remove the {{participants}} variable.
Chain with the Blog Post Writer prompt to turn key decisions into an internal announcement.